Information for Organizers and Presenters

Important Deadlines

June 10, 2021 - Deadline for all registration for all presenters.
May 28, 2021 - Speaker Portal Opens
June 28, 2021 - VIRTUAL Abstract Presentation Deadline
June 30, 2021 - Deadline for upload of individual pre-recorded symposia presentations
July 19-21- IAFP 2021

IAFP Commercialism Policy

IAFP enforces its Commercialism Policy in order to restrict commercialism in technical manuscripts, graphics, oral presentations, poster presentations, panel discussions, symposium papers, and all other type submissions and presentations so that scientific merit is not diluted by proprietary secrecy. Click here for the full policy.

Conflict of Interest Statement

All presenters must agree to comply with IAFP's Commercialism Policy. If the presenter has any commercial influence or relationships, they agree that my presentation will be evidence-based and will clearly disclose my relationship to the products/services/procedures from that commercial entity in their poster and/or technical oral presentation. Additionally, the presenter must avoid any appearance of impropriety and will not use this platform for selling or promoting any product, service, procedure, company, or any other means whereby the presenter or others will stand to benefit financially.

Information for Symposium and Roundtable Sessions

AV and room setup – Roundtable panelists should have no more than 4 slides and if presenting for background information, the presentation should not exceed 5 minutes.. Symposium sessions will have a laptop computer, data projector and screen provided in the session room.  Presentations should be formatted with a 16:9 aspect ratio.

Registration – All presenters must register for IAFP 2021.

Presenter Changes – It is important to keep the IAFP office up to date if there are any changes to your session. In the event that titles, presenters, etc. change, please send an e-mail immediately to Tamara Ford (tford@foodprotection.org).

Recording – IAFP 2021 sessions are recorded and posted on the IAFP Virtual Platform and website.

Information for Abstract Presenters

Registration – All presenters must register for IAFP 2021. To register at the lowest registration price, register by the early registration deadline.

Presenter Changes – It is important to keep the IAFP office up to date if there are any changes to your abstract. In the event that titles, presenters, etc. change, please send an e-mail to Tamara Ford (tford@foodprotection.org).

Withdraw Rules - To ensure a successful IAFP Annual Meeting, it is essential for scheduled technical and poster presenters to appear at the time and date specified to give their presentation. Presenters who are unable to present should find a replacement presenter. If it is necessary to withdraw an abstract, IAFP must be notified in writing no later than two weeks prior to the meeting. Withdrawals made after the 2-week deadline will be subject to the non-presentation policy. Failing to present an accepted abstract at the scheduled time and place, or failure to find a replacement presenter will result in the presenter being prohibited from presenting an abstract at any IAFP-sponsored meeting through the conclusion of the next year's Annual Meeting. To withdraw, send an email to Tamara Ford (tford@foodprotection.org).

Information for Posters

Presentation Information – Each accepted poster will be on display for one day during IAFP 2021 (either Monday, Tuesday or Wednesday). Each presenter will be asked to stand at their poster at designated times during the assigned day. Poster presenters will receive their assigned day, presentation times and poster board assignments via e-mail from the IAFP Office. The information is also available in the searchable program.

Poster Size –

Virtual - 5-minute recording – We encourage a presentation recording, explaining the poster abstract/research.  A 3-4 slide PowerPoint or image of the poster is recommended to accompany the video recording.

Presenters can choose the final size and content of the poster to upload a PDF via the Speaker's Portal. We recommend a standard size page in landscape format.  Multiple pages are acceptable. This is done via the My Papers and then My Documents tabs. You may also include optional handouts.

In-person - Freestanding boards 48" high by 96" wide (121.9 cm × 243.8 cm) will be provided for presenting posters. Handouts may be used, but audiovisual equipment will not be available. IAFP will provide push pins to adhere posters to boards. Please note: INCLUDE THE TITLE PROMINENTLY WITHIN YOUR POSTER. POSTER TITLE HEADERS WILL NOT BE PROVIDED.  Please enter through Door 4 of the Exhibit Hall to set-up your poster.

Board Assignments – You must place your poster on your assigned board. Board assignments can be found in the searchable program. A P1 number means that your poster will be presented on Monday, a P2 number designates Tuesday and a P3 number designates Wednesday. The number after the hyphen designates the board number. Please verify the final number before hanging your poster!

Handouts – Please upload poster handouts using the Speaker's Corner.  The handouts will be available to attendees via the IAFP 2021 App.   If presenting in person, you are responsible for printing your own poster.

Tube Storage – Storage units will be available in the poster area for you to store poster tubes while your poster is on display. Do not leave poster tubes on the floor by your poster. Place them in the tube storage containers.  Please put your name on the tube. 

Information for Technical Presentations

Length of Talk – Technical (oral) presentations are 15 minutes long (including questions and answers).

AV and Room Setup – A PC laptop computer, data projector and screen will be provided in the technical session room.

Recording – IAFP 2021 sessions are recorded and posted on the IAFP Virtual Platform and website.